Has your company been audited by a software vendor or industry trade group in the last 12 months?
If not it’s only a matter of time. The big question is, are you ready?
For most companies software audits are unwelcome and unbudgeted. Being unprepared will be your biggest headache! What to do, what to say and when to act.
How to act during your audit:
- Create a 'positive engagement' but be careful that you do not expose your Organisation to unwanted scrutiny.
- Perform an internal risk assessment, Assess the 'financial risk' that the Auditing Vendor's software poses.
- Don't supply any data, without fully validating it. Remember that once you have passed information to the vendor it can (and most likely) will be used as part of your Audit.
- Don't make any written or verbal commitments...Don't be pushed into making any commitments on timeframes for the Audit; remember you are still a Customer!
- Regardless of what Continent you operate in, call BCS...In the past few years our Audit Consultancy Services have helped our Customers reduce their Risk from Audit's by tens of Millions of pounds.
Engage>>Evaluate>>Educate>>EnableAs well as delivering best practice guidance to mitigate risk, technology, process, procedures and resourcing, we help clients save millions of pounds in unnecessary software audits
Common triggers for software audits
- Company expansion can come in many shapes & sizes, new internal growth to acquisitions & mergers, is your software spend reflective of the growth?
- Reductions in company software spend? This may be part of a company wide downsizing, non-renewal of Enterprise Agreements, major contracts & vendor switching
- Dialog with your software vendors is paramount! Regular open communication with your account managers builds valuable trust with vendors.
- Internal company communication can help identify possible process & policy failings from lack of subject knowledge, over-confident processes to the correct toolsets.